NSGIC Seeking Communications Coordinator 

April 30, 2019

As we send Bronwyn Walls off with our best wishes, we are searching for our next Communications Coordinator. The position coordinates NSGIC's operations, including organizational communications, membership administration, and meetings management support. The incumbent will be a key member of our small association staff team, working closely with me and Bridget Nolan, who has been promoted into the position of Membership & Meetings Manager.

Applicants should submit a resume and letter of interest to [email protected]

Salary range: $35,000 - $40,000

Location: Work from home with up to 10 days of paid travel per year

Benefits: Include 15 days personal paid time off in addition to federal holidays, 3% salary match for retirement account, partially paid health care, employee assistance program, basic life and personal accident insurance, basic disability insurance, adoption assistance, educational assistance, and professional development funding. Additionally, a $150/month stipend is provided to offset the costs of maintaining a home office, including cell phone and internet access.

Marketing & Communications

  • Oversee organization-wide communications calendar including web content, social media, eblasts, newsletters, etc.
  • Coordinate communications timelines for conferences, elections, awards, webinars, etc.
  • Produce monthly newsletter: secure articles and information from leadership volunteers and outside sources, write promotional articles, proofread submissions
  • Manage website content, including My.NSGIC discussion moderation and automation rules, library items, website announcements, promotional banners, and website calendar events
  • Manage recognition program: order awards, maintain records, and posting to website Coordinate collateral materials (brochures and other marketing materials)
  • Coordinate development of graphic design elements for collateral materials, programming, and website
  • Maintain media list and media archives
  • Develop and disseminate press releases and other media materials
  • Manage social media presence on Twitter, LinkedIn, and Facebook
  • Manage conference app by coordinating graphic and written content, including uploading session and speaker information

Sponsorship

  • Under the supervision of the membership and meetings manager, serve as the first point of contact for sponsors and prospective sponsors
  • Administer sponsorship model by coordinating sponsor benefits sign-up and fulfillment, including recognition
  • Coordinate sponsor webinars by creating registration forms and promotional materials, running and monitoring webinar platform, and editing and posting recordings
  • Support board and staff outreach with reminders and emails
  • Develop sponsor materials including annual sponsorship benefits brochure
  • Maintain sponsor and prospect records and lists
  • Conduct sponsor research
  • Prepare sponsor invoices and coordinate financial management
  • Support Corporate Leadership Committee and assist with operations and project management

Public/Governmental Affairs

  • Coordinate production of advocacy materials, including advocacy updates
  • Support development of advocacy letters and coordination with members
  • Keep database up-to-date with notes from calls and meetings

Projects & Programs

  • Provide communications support for active projects and programs, including development of graphic treatments, collateral materials, web pages, newsletters, discussion forums, etc.
  • Support Member Resources Work Group and assist with operations and project management

Meetings

  • Co-create meeting/event communication materials as well as sponsor-branded items for events
  • Assist membership and meetings manager with onsite setup during conferences (registration desk, signage, etc.) and breakdown (gather NSGIC items, shipping items back) as well as other daily tasks throughout events
  • Maintain and monitor meetings website

Membership

  • Assist membership and meetings manager with membership records and member services throughout the year
  • Assist with annual membership renewals
  • Serve as first point of contact for member inquiries

Administration

  • Prepare board meeting agendas and take minutes at board meetings
  • Coordinate reports of committees, representatives, and liaisons
  • Schedule meetings as needed
  • Maintain work plans
  • Lead use and organization of project management system
  • Support executive director

DEMONSTRATED SKILLS & EXPERIENCE REQUIRED

  • Strong organization and communication skills
  • Tech savviness with a high level of proficiency in:
    • Internet research
    • Content management systems
    • Regular business programs including Google docs, sheets, and slides; Word, Excel, and PowerPoint
    • Membership/constituent relationship management databases
    • Social media management
  • Online community building
  • Project management and support
  • Volunteer and/or cross-team coordination